Deposits feel like profit
Misclassified deposits and draws hide retainage and unfinished work. We keep cash timing understandable.
Contractors · remote-first
Job cash flow you can actually read.Deposits, materials, subs—on the books.
Done-for-you bookkeeping for contractors and trade businesses—clients nationwide. Essentials $99/month.
Customer deposits, material runs, 1099 subcontractors, progress draws, and truck/equipment loans don’t fit a retail chart of accounts. We keep contractor books practical so you know whether the month was profitable—not just busy.
Remote-first bookkeeping & tax · we work with clients across the U.S. · Sentinel Tax
What we handle for contractors
Trade cash flow needs trade-aware categories.
Busy jobs don’t equal clear profit without structure.
- Job costing / WIP awarenessCompany-level books with awareness of deposits, progress, and unfinished work—full job-cost ERP is a separate conversation.
- Deposits vs. progress billingCustomer deposits and stage draws kept from inflating “free” revenue.
- Materials vs. laborSupplier runs and labor coded so margin conversations aren’t guesswork.
- 1099 subcontractors + year-end 1099sConsistent vendor coding during the year so 1099 prep isn’t a December panic.
- Vehicle, equipment & retainageNotes, interest, retainage, and seasonal cash-flow patterns reflected on monthly statements.
- S-Corp owner pay vs. drawsOwner compensation treated consistently with your entity—tax structuring fits a CPA intro or Complete planning.
How it usually works / typical pain
Cash comes in waves. Books should still make sense.
Materials and vendors blur together
Big-box runs, specialty suppliers, and rentals need structure—even when full job-cost modules are out of scope.
Subs and 1099 season scramble
Paying crews correctly starts with consistent coding all year—not a year-end fire drill.
Seasonal cash & owner draws
Slow months and owner draws vs. payroll confuse many operators. Consistency beats improvisation.
What each plan means for contractors
From lean crews to multi-job shops.
Talk with a CPA first, or start online—soft next steps, no hard sell. Each higher package includes everything below it.
- Quarterly review of your self-kept books
- Bank & credit card reconciliations verified
- P&L and balance sheet checked for accuracy
- Written findings report each quarter
- Tax-ready financial statements at year-end
- Fixes quoted separately — never folded in
For this vertical:
- Monthly reconciliation for contractors with simpler banking
- Practical income/expense categories for trades work
- P&L and balance sheet every month in your portal
- Up to 2 bank & credit card accounts · up to 100 monthly transactions
- Portal, email & messaging
For this vertical:
- Payroll entries when you run crew W-2s through a provider
- Loan & interest tracking for trucks and equipment
- Quarterly written financial summary for the owner
- Up to 4 accounts · up to 250 monthly transactions
For this vertical:
- Higher transaction limits for active multi-job months
- Business-owner tax planning using current books
- Estimated taxes and year-end actions before filing season
- 4+ accounts · up to 1,000 monthly transactions
Monthly price covers one business entity. Essentials is $99/month. Tax return preparation and meetings are separate. Optional S-Corp & partnership returns start at $299. Cleanup or catch-up work is quoted before monthly service begins. Phone support and meetings are not included in monthly packages; existing clients can request a one-on-one meeting for $99.
Optional business taxes
S-Corp & partnership returns
Many contractors operate as S-Corps or partnerships. Optional business return preparation starts at $299 per annual return. Complex percentage-of-completion or heavy job-cost systems may need separate scoping beyond standard monthly packages.
$299
Starting at per annual business return
Next step
Not sure which plan fits?
Talk with a CPA free for 15 minutes—or get started online when you're ready. Soft next steps, no hard sell.
Industry FAQ
Before you get started.
Do you do full job costing by project?
Standard Essentials/Plus/Complete packages deliver monthly company financials—not a full construction job-cost ERP. Many contractors get clarity from clean books plus their own job tracking. Heavier job-cost setups can be discussed on an intro call.
Can you help organize sales tax on materials?
Sales-tax filings are not included in monthly bookkeeping packages. We can keep purchase activity organized in the books; filing and remittance are separate if you need that service.
What if I’m still on a shoebox / spreadsheet mix?
That’s common. We start from bank and card feeds, ask clarifying questions in the portal, and quote any historical catch-up before monthly service begins.
Owner draws vs. payroll—what’s right?
It depends on your entity. We keep books consistent with how you’ve set compensation; tax structuring questions are a good fit for a free CPA intro or Complete plan planning.
Build the jobs. We’ll keep the ledger honest.
Free 15-minute CPA intro, or start online. Essentials $99/month. Remote-first for contractors across the U.S.